We are hiring a “HR/Personal Assistant” at our Delegation Office in Nairobi!
About the Delegation of German Industry and Commerce for Eastern Africa
The Delegation of German Industry and Commerce for Eastern Africa, fosters positive bilateral business relations between German and East African companies. As part of the worldwide network of 150 AHK and Delegate offices in 94 countries worldwide, coordinated by the DIHK in Berlin, it is the voice of German industry in the region, specifically, in Kenya, Ethiopia, Rwanda, Tanzania and Uganda.
The Delegation, via the commercial entity AHK Services Eastern Africa Ltd, offers a broad range of services such as market entry facilitation, analysis and research and also organise delegations, conferences and events. We support German companies in finding a market in Eastern Africa and vice versa and establish business contacts with potential customers for their products and delegations.
We also cooperate with several partners from the development sector in various fields such as energy, water, vocational training, market access or innovative business approaches.
Role Summary:
Reporting to the Head of Finance and HR, the HR/Personal assistant will be responsible for supporting effective implementation, management and co-ordination all Human Resources (HR) Management functions, including strategy development, policy formulation and implementation and driving a high-performance culture while providing professional support to the management. As part of the HR administrative functions, the job holder shall have additional tasks relating to the Delegate’s office, including but not limited to management of diary/appointments and coordinating logistical tasks. The functions will be performed in close liaison with the Head of Finance & HR and management, the satellite offices and the German headquarters.
Key Responsibilities
Under the guidance and supervision of the Head of Finance and HR, and working closely with the Delegate, the job holder shall perform the following duties:
- Support in management of the end-to-end employee life cycle, from recruitment and selection to offboarding of staff.
- Provide advice and technical support on HR strategies and policy development and implementation.
- Support in development and maintenance of effective HR administrative processes including a suitable database and filing system to capture leave administration and other staff records/files.
- Monitor systems and processes to ensure compliance with labour laws and other regulatory requirements.
- Support in coordination of the staff grievance and disciplinary matters, performance management process and training development programs.
- Oversee systems and initiatives that support well-being, agility, and inclusion. These include staff welfare management and employee assistant programs.
- Collaborate with the Head of Finance & HR and management, to develop suitable risk management frameworks to identify, assess and control potential threats for HR Functions.
- Support in coordinating the occupational health and safety activities, in line with the relevant legislations.
- Provide oversight to vendors/suppliers of HR services to ensure that contractual obligations are met at all times.
- Managing the Delegate’s internal and external communication and diary and updating him/her appropriately, and Logistical organization of the high-level meetings generating relevant reports.
Qualifications and Experience
- Bachelor’s Degree in any of the following disciplines: Business Administration or Social Sciences with specialization in Human Resource Management from a recognized institution.
- Relevant professional qualifications such as CHRP(K) will be added advantage.
- At least 3 years’ relevant work experience.
Competencies
- A person of high integrity that will model the company’s core values.
- A strong commitment to the aims, objectives and values of the organisation
- Excellent communication, and presentation skills – verbal and written in English.
- Excellent interpersonal / relational skills.
- Knowledge of labor/employment laws and relevant legislations.
- Strong administrative and organizational skills, teamwork.
- Counselling skills, confidentiality – high level of discretion.
- Ability to work on tight deadlines.
- Experience in supervising, coaching, and mentoring a team in a fast-paced environment.
- Good judgment and problem-solving skills
- Citizen of Kenya or authorized to work in Kenya.
- German language skills at B2 level (or equivalent) or higher are an advantage
- High Proficiency in MS Office programs
- Willingness to travel within Kenya and to Germany
All applications and full documents should be sent to the Nairobi Office: Mr Antony Kariuki (HR), hr@kenya-ahk.co.ke